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Hospitalists Play Key Role Developing Electronic Health Records


If you are a hospitalist, you know this to be true: Electronic health records (EHRs) run more smoothly because of our input. According to the 2014 State of Hospital Medicine (SOHM) report, hospitalists played a significant role in implementing their hospitals’ EHR systems; 34% of respondent hospital medicine groups (HMGs) serving adults only develop order sets, protocols, and decision support, while 28.3% of HMGs serve as super users. As super users, hospitalists are role models who help other physicians work successfully with the computerized systems and set the tone for acceptance within their medical staff and the larger hospital staff.

Dr. Stephan

Dr. Stephan

When EHRs were implemented a decade ago at Allina Health, a 14-hospital system headquartered in Minneapolis, hospitalists acted as super users and were able to interface closely with IT staff, quickly fixing computer troubles that physicians encountered. We partnered with IT to help them prioritize their work by letting them know which computer issues involved patient safety, which were high frequency, irksome issues, and which EHR quirks could be queued farther down the line for repair.

Although successful EHR implementation is a mammoth accomplishment, it is just the tip of the iceberg. Once a system is implemented, an unending amount of work is needed to make sure EHRs deliver, through data analysis and standardization of care, all the efficiency, safety, and cost containment we hoped for at their inception.

When hospitalists at Allina were asked to be the first group of physicians to convert to professional fee billing using the EHR, we found that we needed to create a check-and-balance reporting system to ensure that our charges were indeed being captured. All of our health system physicians now use the hospitalist-developed reporting system.

Table 1. Hospitalist roles in EHRs, by employment model* *HMGs serving adults only Source: State of Hospital Medicine report, 2014

(Click for larger image)Table 1. Hospitalist roles in EHRs, by employment model**HMGs serving adults only Source: State of Hospital Medicine report, 2014

Hospitalists in our system also forged the way to getting meaningful data out of the EHR system. When we first implemented our EHR, we found it difficult to get hospitalist-specific data. We worked closely with data analytics staff to develop a hospitalist “flag” that would differentiate hospitalists from other physicians providing inpatient care.

Because hospitalists are involved with patients through all phases of their care, from admission to discharge, they encounter firsthand the benefits and glitches of EHRs. By the very nature of our work, we are positioned to help improve EHRs. Hospitalist input ranges from informal feedback to the IT department to participation in focused work groups dedicated to specific aspects of improving patient care. Not surprisingly, 18.4% of adults-only HMGs who participated in the last SOHM survey have hospitalists serving in an IT leadership role for their organizations.

When looked at by ownership/employment models (see Table 1), this number is higher for the “University, Medical School, or Faculty Practice Plan” (26.7%) and for the “Hospital, Health System, or Integrated Delivery System” (23.2%) and lower for the “Private Local/Regional Hospitalist-Only Medical Groups” (6.7%).

Interestingly, the “Private Local/Regional Hospitalist-Only” employment model has the highest percentage of super users (46.7%).

Although most hospitalists across the nation spend a majority of their time interfacing with EHRs, 4.5% of HMGs in the most recent SOHM responded that their hospitals or health systems have not yet begun EHR implementation. I’m guessing the hospitalists in those organizations have a lot of work ahead of them in the next year or two!

Dr. Stephan is a hospitalist at Abbott Northwestern Hospital in Minneapolis and a member of the SHM Practice Analysis Committee.

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